What Is an Online Invoice Maker? Create and Send Invoices Without Word, Excel or Accounting Software

A complete guide to creating and tracking invoices without manual files, from customer records and sending to payment confirmation and reporting.

In many companies, even a simple invoice still depends on accounting software, Word or Excel. That can be tolerable for a few documents, but as customers and payments grow, time, errors and manual follow-up become real operating cost. Rigi24 Faktorsaz is designed for invoice creation without specialist knowledge, reusable customer records, paid and unpaid status, recurring billing and an organized handoff to the accountant.

The Word and Excel bottleneck

In “The Word and Excel bottleneck”, real value appears when the business moves away from scattered files and repeated data entry. The goal is reducing manual work and organizing the path from issue to collection: customer and invoice data should be entered once and reused for issuing, delivery, tracking and reporting. This reduces human error, conflicting versions and wasted time while giving managers a process they can actually control.

If “The Word and Excel bottleneck” remains manual, complexity rises quickly as customers and invoices grow. A professional system should show who is responsible, the current status, what has been sent to the customer and what action comes next. That structure lets managers spend less time searching Word and Excel files and more time on collection, customer service and business decisions.

From the customer perspective, “The Word and Excel bottleneck” should be simple and understandable; for the manager it should be measurable and controllable; and for the accountant it should leave a clear history. Those three perspectives are what separate a real invoicing workflow from a template or a static PDF generator.

Customer management

In “Customer management”, real value appears when the business moves away from scattered files and repeated data entry. The goal is reducing manual work and organizing the path from issue to collection: customer and invoice data should be entered once and reused for issuing, delivery, tracking and reporting. This reduces human error, conflicting versions and wasted time while giving managers a process they can actually control.

If “Customer management” remains manual, complexity rises quickly as customers and invoices grow. A professional system should show who is responsible, the current status, what has been sent to the customer and what action comes next. That structure lets managers spend less time searching Word and Excel files and more time on collection, customer service and business decisions.

From the customer perspective, “Customer management” should be simple and understandable; for the manager it should be measurable and controllable; and for the accountant it should leave a clear history. Those three perspectives are what separate a real invoicing workflow from a template or a static PDF generator.

Invoice numbering

In “Invoice numbering”, real value appears when the business moves away from scattered files and repeated data entry. The goal is reducing manual work and organizing the path from issue to collection: customer and invoice data should be entered once and reused for issuing, delivery, tracking and reporting. This reduces human error, conflicting versions and wasted time while giving managers a process they can actually control.

If “Invoice numbering” remains manual, complexity rises quickly as customers and invoices grow. A professional system should show who is responsible, the current status, what has been sent to the customer and what action comes next. That structure lets managers spend less time searching Word and Excel files and more time on collection, customer service and business decisions.

From the customer perspective, “Invoice numbering” should be simple and understandable; for the manager it should be measurable and controllable; and for the accountant it should leave a clear history. Those three perspectives are what separate a real invoicing workflow from a template or a static PDF generator.

Email, SMS and Telegram delivery

In “Email, SMS and Telegram delivery”, real value appears when the business moves away from scattered files and repeated data entry. The goal is reducing manual work and organizing the path from issue to collection: customer and invoice data should be entered once and reused for issuing, delivery, tracking and reporting. This reduces human error, conflicting versions and wasted time while giving managers a process they can actually control.

If “Email, SMS and Telegram delivery” remains manual, complexity rises quickly as customers and invoices grow. A professional system should show who is responsible, the current status, what has been sent to the customer and what action comes next. That structure lets managers spend less time searching Word and Excel files and more time on collection, customer service and business decisions.

From the customer perspective, “Email, SMS and Telegram delivery” should be simple and understandable; for the manager it should be measurable and controllable; and for the accountant it should leave a clear history. Those three perspectives are what separate a real invoicing workflow from a template or a static PDF generator.

A dedicated link for each invoice

In “A dedicated link for each invoice”, real value appears when the business moves away from scattered files and repeated data entry. The goal is reducing manual work and organizing the path from issue to collection: customer and invoice data should be entered once and reused for issuing, delivery, tracking and reporting. This reduces human error, conflicting versions and wasted time while giving managers a process they can actually control.

If “A dedicated link for each invoice” remains manual, complexity rises quickly as customers and invoices grow. A professional system should show who is responsible, the current status, what has been sent to the customer and what action comes next. That structure lets managers spend less time searching Word and Excel files and more time on collection, customer service and business decisions.

From the customer perspective, “A dedicated link for each invoice” should be simple and understandable; for the manager it should be measurable and controllable; and for the accountant it should leave a clear history. Those three perspectives are what separate a real invoicing workflow from a template or a static PDF generator.

Status and payment tracking

In “Status and payment tracking”, real value appears when the business moves away from scattered files and repeated data entry. The goal is reducing manual work and organizing the path from issue to collection: customer and invoice data should be entered once and reused for issuing, delivery, tracking and reporting. This reduces human error, conflicting versions and wasted time while giving managers a process they can actually control.

If “Status and payment tracking” remains manual, complexity rises quickly as customers and invoices grow. A professional system should show who is responsible, the current status, what has been sent to the customer and what action comes next. That structure lets managers spend less time searching Word and Excel files and more time on collection, customer service and business decisions.

From the customer perspective, “Status and payment tracking” should be simple and understandable; for the manager it should be measurable and controllable; and for the accountant it should leave a clear history. Those three perspectives are what separate a real invoicing workflow from a template or a static PDF generator.

Partial payments and balance

In “Partial payments and balance”, real value appears when the business moves away from scattered files and repeated data entry. The goal is reducing manual work and organizing the path from issue to collection: customer and invoice data should be entered once and reused for issuing, delivery, tracking and reporting. This reduces human error, conflicting versions and wasted time while giving managers a process they can actually control.

If “Partial payments and balance” remains manual, complexity rises quickly as customers and invoices grow. A professional system should show who is responsible, the current status, what has been sent to the customer and what action comes next. That structure lets managers spend less time searching Word and Excel files and more time on collection, customer service and business decisions.

From the customer perspective, “Partial payments and balance” should be simple and understandable; for the manager it should be measurable and controllable; and for the accountant it should leave a clear history. Those three perspectives are what separate a real invoicing workflow from a template or a static PDF generator.

Due-date reminders

In “Due-date reminders”, real value appears when the business moves away from scattered files and repeated data entry. The goal is reducing manual work and organizing the path from issue to collection: customer and invoice data should be entered once and reused for issuing, delivery, tracking and reporting. This reduces human error, conflicting versions and wasted time while giving managers a process they can actually control.

If “Due-date reminders” remains manual, complexity rises quickly as customers and invoices grow. A professional system should show who is responsible, the current status, what has been sent to the customer and what action comes next. That structure lets managers spend less time searching Word and Excel files and more time on collection, customer service and business decisions.

From the customer perspective, “Due-date reminders” should be simple and understandable; for the manager it should be measurable and controllable; and for the accountant it should leave a clear history. Those three perspectives are what separate a real invoicing workflow from a template or a static PDF generator.

Debtor reporting

In “Debtor reporting”, real value appears when the business moves away from scattered files and repeated data entry. The goal is reducing manual work and organizing the path from issue to collection: customer and invoice data should be entered once and reused for issuing, delivery, tracking and reporting. This reduces human error, conflicting versions and wasted time while giving managers a process they can actually control.

If “Debtor reporting” remains manual, complexity rises quickly as customers and invoices grow. A professional system should show who is responsible, the current status, what has been sent to the customer and what action comes next. That structure lets managers spend less time searching Word and Excel files and more time on collection, customer service and business decisions.

From the customer perspective, “Debtor reporting” should be simple and understandable; for the manager it should be measurable and controllable; and for the accountant it should leave a clear history. Those three perspectives are what separate a real invoicing workflow from a template or a static PDF generator.

Roles and permissions

In “Roles and permissions”, real value appears when the business moves away from scattered files and repeated data entry. The goal is reducing manual work and organizing the path from issue to collection: customer and invoice data should be entered once and reused for issuing, delivery, tracking and reporting. This reduces human error, conflicting versions and wasted time while giving managers a process they can actually control.

If “Roles and permissions” remains manual, complexity rises quickly as customers and invoices grow. A professional system should show who is responsible, the current status, what has been sent to the customer and what action comes next. That structure lets managers spend less time searching Word and Excel files and more time on collection, customer service and business decisions.

From the customer perspective, “Roles and permissions” should be simple and understandable; for the manager it should be measurable and controllable; and for the accountant it should leave a clear history. Those three perspectives are what separate a real invoicing workflow from a template or a static PDF generator.

Activity history

In “Activity history”, real value appears when the business moves away from scattered files and repeated data entry. The goal is reducing manual work and organizing the path from issue to collection: customer and invoice data should be entered once and reused for issuing, delivery, tracking and reporting. This reduces human error, conflicting versions and wasted time while giving managers a process they can actually control.

If “Activity history” remains manual, complexity rises quickly as customers and invoices grow. A professional system should show who is responsible, the current status, what has been sent to the customer and what action comes next. That structure lets managers spend less time searching Word and Excel files and more time on collection, customer service and business decisions.

From the customer perspective, “Activity history” should be simple and understandable; for the manager it should be measurable and controllable; and for the accountant it should leave a clear history. Those three perspectives are what separate a real invoicing workflow from a template or a static PDF generator.

Accountant workflow

In “Accountant workflow”, real value appears when the business moves away from scattered files and repeated data entry. The goal is reducing manual work and organizing the path from issue to collection: customer and invoice data should be entered once and reused for issuing, delivery, tracking and reporting. This reduces human error, conflicting versions and wasted time while giving managers a process they can actually control.

If “Accountant workflow” remains manual, complexity rises quickly as customers and invoices grow. A professional system should show who is responsible, the current status, what has been sent to the customer and what action comes next. That structure lets managers spend less time searching Word and Excel files and more time on collection, customer service and business decisions.

From the customer perspective, “Accountant workflow” should be simple and understandable; for the manager it should be measurable and controllable; and for the accountant it should leave a clear history. Those three perspectives are what separate a real invoicing workflow from a template or a static PDF generator.

After payment is confirmed, the system can notify the accountant so the same customer and transaction data can be reviewed and, where required, the appropriate Georgian accounting or tax document can be prepared. The legal document type remains a professional accounting decision; Rigi24 does not replace the accountant or the Revenue Service.

Accounting documents and Georgian rules

In “Accounting documents and Georgian rules”, real value appears when the business moves away from scattered files and repeated data entry. The goal is reducing manual work and organizing the path from issue to collection: customer and invoice data should be entered once and reused for issuing, delivery, tracking and reporting. This reduces human error, conflicting versions and wasted time while giving managers a process they can actually control.

If “Accounting documents and Georgian rules” remains manual, complexity rises quickly as customers and invoices grow. A professional system should show who is responsible, the current status, what has been sent to the customer and what action comes next. That structure lets managers spend less time searching Word and Excel files and more time on collection, customer service and business decisions.

From the customer perspective, “Accounting documents and Georgian rules” should be simple and understandable; for the manager it should be measurable and controllable; and for the accountant it should leave a clear history. Those three perspectives are what separate a real invoicing workflow from a template or a static PDF generator.

Revenue Service Georgia — Accounting Documents

Commercial data security

In “Commercial data security”, real value appears when the business moves away from scattered files and repeated data entry. The goal is reducing manual work and organizing the path from issue to collection: customer and invoice data should be entered once and reused for issuing, delivery, tracking and reporting. This reduces human error, conflicting versions and wasted time while giving managers a process they can actually control.

If “Commercial data security” remains manual, complexity rises quickly as customers and invoices grow. A professional system should show who is responsible, the current status, what has been sent to the customer and what action comes next. That structure lets managers spend less time searching Word and Excel files and more time on collection, customer service and business decisions.

From the customer perspective, “Commercial data security” should be simple and understandable; for the manager it should be measurable and controllable; and for the accountant it should leave a clear history. Those three perspectives are what separate a real invoicing workflow from a template or a static PDF generator.

Rigi24 and NetCity

NetCity — Rigi24 / Faktorsaz

Pricing and trial

Current pricing is 47 GEL per month for up to 30 issued invoices per day and 69 GEL per month for more than 30. The standard trial is 15 days and can be extended administratively to a total of 30 days under the general service rules.

Practical checklist

Related reading

• Automatic Recurring Invoices
• Best Invoice Software
• Rigi24 Trial
• Rigi24 CRM
• Rigi24 for Small Business
• Rigi24

Frequently asked questions

Do I need accounting expertise?

Not for ordinary invoice creation and sending. Legally required accounting and tax documents should still be reviewed by the accountant.

Are automatic monthly invoices supported?

Yes. A recurring template can create a new independent invoice at the scheduled time.

Can unpaid invoices be identified?

Yes. Statuses and debtor reporting are intended to keep unpaid and overdue invoices visible.

Are Email, SMS and Telegram supported?

Yes. The supplied feature set includes multichannel delivery through those channels.

Is Faktorsaz a complete accounting system?

No. Faktorsaz focuses on invoicing and collection workflow and does not replace a complete accounting system or the accountant.

Who owns Rigi24?

Rigi24 is a NetCity product and ecosystem.

Conclusion

In many companies, even a simple invoice still depends on accounting software, Word or Excel. That can be tolerable for a few documents, but as customers and payments grow, time, errors and manual follow-up become real operating cost. Rigi24 Faktorsaz is designed for invoice creation without specialist knowledge, reusable customer records, paid and unpaid status, recurring billing and an organized handoff to the accountant.