Before You Buy an Attendance Device: Why Your Company Needs Real HR Software

The first mistake: thinking the device is the whole system

Many companies start by asking for an attendance device. The device can record a card, a PIN, an entry or an exit. But it does not manage the company. It does not understand schedules, leave, overtime approval, payroll impact, department scope, history or management reports by itself.

The software is the brain. A business does not run professional accounting with only a calculator, and an architect does not deliver professional projects without design software. In the same way, a growing company cannot manage people reliably with only a time clock and scattered spreadsheets.

What problem Rigi24 HR Manager solves

Employee information may be in one file, shifts in another, leave requests in messenger, payroll data with accounting, department lists with managers, and raw attendance inside a device. This means the company has no single reliable view of its workforce.

Rigi24 HR Manager connects employee records, departments, positions, work groups, schedules, attendance, leave, overtime, payroll inputs, reports, access levels, history and AI in one operational HR core.

Central employee records

Each employee should have one central dossier: name, staff code, employment status, department, position, work group, direct manager, schedule, contact data, documents, attendance, leave and change history. This prevents the same person from being copied differently across spreadsheets and devices.

Attendance is more than entry and exit

A simple device may show entry at 09:10 and exit at 18:05. A real HR system must know whether entry was late, whether exit was early, whether total worked time was short, whether there were multiple work intervals, and whether any recorded extra time should become payable overtime.

Shifts, lateness and underwork

Without a schedule, lateness has no meaning. If a shift starts at 09:00, entry at 09:20 is late. If the planned end is 18:00 and the person leaves at 17:00, that is early departure or underwork for review. Rigi24 links attendance events to real schedules.

Overtime control

Recorded extra time is not automatically payable overtime. A manager can approve all, part or none of it. For example, if two extra hours were recorded but only one hour is approved, payroll should use the approved hour while the remaining record stays visible in history.

Leave management

Leave should not live in messages. Rigi24 supports a clear workflow: request, review, approval or rejection, and history. Paid leave, unpaid leave, sick leave, business trip and other categories can be handled separately. Paid leave can also be connected to available balance.

Payroll connection

Payroll becomes more reliable when HR data is reliable. Worked time, leave, lateness, underwork, approved overtime and allowed manual items can be reviewed before finalisation. The objective is to base salary on controlled HR data instead of disconnected manual calculations.

Reports managers actually need

Managers need daily attendance, monthly reports, lateness, early departure, absence, underwork, leave, overtime, employee work summaries and data for accounting. The goal is to understand workforce reality quickly without calling several people and checking several files.

AI that works with real company data

Rigi24 AI is not meant to be decorative. The goal is to let managers ask practical questions in natural language: who is late today, which department an employee belongs to, what changed in a record, or prepare a supported action. AI must use real permitted company data and respect user permissions.

Security and access levels

Department managers should see their own teams, not every employee in the company. Sensitive operations must respect roles, permissions and company boundaries. AI must not become a shortcut around access control.

Who benefits

The system is useful for companies with growing headcount, multiple departments, several managers, shifts, leave requests, overtime disputes, multiple branches, payroll preparation or scattered HR information. Even a small company benefits if it plans to grow.

Sample pricing

Sample software price for about 10 to 50 employees: 260 to 300 GEL per month. Online card reader device: 1200 GEL. Initial installation: 300 GEL. Employee card if needed: about 5 GEL. Initial training: free. Initial online support: free. Final pricing depends on staff count, branches, devices and required features.

Next step

Do not compare only device prices. Ask what the full process includes: HR structure, schedules, leave, overtime approval, reports, payroll connection, audit history, access levels and AI. The best next step is a demo based on your real company scenario.

Frequently asked questions

Is Rigi24 only an attendance device?

No. The device records events; Rigi24 HR Manager manages the connected HR process.

What is the sample software price?

For about 10 to 50 employees, 260–300 GEL per month.

What is the device price?

Online card reader device: 1200 GEL. Initial installation: 300 GEL. Employee card: about 5 GEL.

Is training included?

Initial training and initial online support are free.

Is overtime automatically payable?

No. Recorded extra time and approved overtime are separate.

Does it support leave management?

Yes. Paid, unpaid, sick and other leave types can be handled with workflow and history.

Does it support multiple branches?

Yes. Branch-specific online or offline scenarios can be reviewed.

Can AI bypass permissions?

No. AI must use permitted system data and respect access scope.

What information is needed for an offer?

Employee count, branches, internet status, devices, shifts, leave, payroll and AI needs.

What is the next step?

Request a demo based on your company’s real scenario.